Free Website For Nonprofits Official Rules


Contest rules

Participation constitutes entrant’s full and unconditional agreement to and acceptance of these Official Rules. Road Warrior Creative’s Free Nonprofit Website Giveaway (the “Contest”) is sponsored by Road Warrior Creative, LLC., 1627 Williams Drive #101A, Georgetown, TX 78628 (the “Contest Sponsor”).

1. Dates of Contest

The Contest begins at 12:00:01 am Central Time (“CT”) on Sunday, October 5, 2019 and ends when voting ends at 4:00:01 pm CT on Friday, December 20, 2019 (“the Contest Period”).

2. Eligibility  

The contest is open to nonprofit organizations based in the United States of America and that have 501(c)(3) nonprofit status as designated by the Internal Revenue Service (IRS) (the “Entrant”).  Entrants must offer worthwhile opportunities for service, volunteering, or learning on a community level; political candidates, government agencies, and organizations whose sole or primary purpose is to promote specific religious beliefs are not eligible.  Public or charter schools are considered eligible Entrants for the purpose of this contest.

Entrants should have a non-discrimination policy and should not engage in discrimination based upon race, color, religion, creed, national origin, ancestry, disability, gender, sexual orientation, age, or any other characteristic protected by law. Entrants may have an existing website that is in need of a complete redesign, so long as that is noted on the application form.

3. How to Enter

There are two (3) steps required to enter:

(i) FILL OUT THE NOMINATION FORM: Entrants or person who would like to nominater an Entrant (the “Submitter”) must visit (the “Online Website”) to fill out the nomination form in its entirety including: Submitter complete name, Submitter email address, Submitter phone number, name of organization being nominated (Entrant), if Submitter is an official representative of Entrant, Entrant phone number, Entrant city and state, Entrant Website, Entrant’s exempt purpose, Entrant logo or phot upload, and a short essay on how Entrant makes a difference in the world and why they should be given a new website. Then, click the “SUBMIT YOUR NOMINATION” button to complete the first step for entry into the contest. All online entries must be received by 11:59:59 CT on Friday, November 15, 2019.

(ii) CONFIRM 501(C)(3) STATUS: Between Sunday, October 5, 2019, and Wednesday, November 20, 2019, the contest sponsor will contact all Entrants to request proof of eligibility, as online entries are received. All Entrants must provide an official IRS designation letter to the contest sponsor by 11:59:59 CT on Wednesday, November 20, 2019, to move on to the final portion of the contest, when voting takes place.

(iii) SHARE VOTING LINK: On or about, Thursday, November 21, 2019, the contest sponsor will provide Submitter and Entrant with a personalized link to the Entrant’s post on contest sponsor’s Facebook page, Entrant should share their personalized link during the entry period. Every time someone “likes” or “reacts” to the Entrant’s post on the contest sponsor’s Facebook page, the Entrant will receive an additional entry in the contest. Comments on Entrant’s post on the contest sponsor’s Facebook page will be counted as an additional entry to a limit of one (1) per individual commenting. There is no limit to the number of entries that each Entrant may obtain through sharing their personalized voting link.

Road Warrior Creative, LLC is not responsible for any entry that is lost, late, illegible, stolen, mutilated, incomplete, invalid, unintelligible, postage-due, misdirected or undeliverable, whether due to system errors, omissions, interruption, deletions, defects, delay in operations or transmissions, theft or destruction or failures, faulty transmissions or other telecommunications malfunctions, human error, entries not received resulting from any hardware or software failures of any kind, lost or unavailable network connections, failed, incomplete or garbled computer or telephone transmissions, typographical or system errors and failures, faulty transmissions, technical malfunctions, or otherwise. Only fully completed entries are eligible. Road Warrior Creative, LLC reserves the right to disqualify any Entrant at any time for any reason. Proof of submission will not be deemed to be proof of receipt by the Sponsor.

4. Selection of Winner & Odds of Winning

When voting ends at 4:00:01 pm CT on Friday, December 20, 2019, the contest sponsor will tally up the number of entries and announce a winner. The Entrant with the most entries (“likes,” “reactions,” and/or comments) on their post on the contest sponsor’s Facebook page will be deemed the winner. Odds of winning depend on the number of eligible entries received for the Contest. By entering the Contest, Entrants fully and unconditionally agree to be bound by these Official Rules and the decisions of the Sponsor, which will be final and binding in all matters relating to the Contest.

5. Prizes & Prize Restrictions

There will be one (1) winner which will receive one (1) prize, a custom-designed and developed WordPress website, as outlined in discussions following the contest period.

Total “approximate retail value” (ARV) of the prize will depend upon the specific needs the winner and scope of the website to be designed and built, as determined by the size of the website (number of pages), desired aesthetic, and desired functionality. Total ARV will be established following a phone conversation with the Sponsor and winning Entrant by 4:59:59 pm CT on Friday, January 10, 2020. Total ARV shall be capped at $20,000, which may limit the features and/or number of pages that can be included in the final product.

The winner shall be responsible for providing necessary materials to sponsor to enable the timely completion and delivery of the prize, including all text content and photos, and purchasing a domain and hosting account at their own expense. The sponsor is not responsible for ongoing website maintenance or third-party licenses or fees required for the continued functionality of the website.

All websites will be delivered in accordance with Road Warrior Creative, LLC’s official Terms of Service. Winner must sign a statement agreeing to the Terms of Service (visible at prior to being able to claim their prize.

6. Notifications/Claims

The winner will be announced on the Sponsor’s social media accounts following the end of the contest period and will be notified by the Sponsor by the phone and email provided in their Contest Entry within one week of the end of the Contest period (the “Notification”). Winner will be required to setup a discovery phone call with the Sponsor to discuss the specifics of their website project and sign and return (except where prohibited) a Liability/Publicity Release and a Statement of Work (the “Paperwork”) along with their mailing address by 4:59:59 pm CT on Friday, January 10, 2020.

After verification of the Paperwork, the sponsor will commence work on the website to ensure a delivery timeframe as outlined in the Statement of Work. Potential winner must return the Paperwork within the date and time indicated in the Notification. If the potential Grand Prize winner fails to return the Paperwork within the date and time indicated in the Notification, or is found to be ineligible, or if he/she does not comply with the Official Rules, such potential winner and his/her entry will be disqualified and another potential winner will be selected from the remaining eligible entries received. If the Notification is returned as undeliverable, this will result in disqualification and an alternate winner will be selected from all remaining eligible entries

7. Conditions

This Contest is conducted in English. In the event of any discrepancy or inconsistency between the terms and conditions of these Official Rules and other statements contained in any Contest-related materials, including, but not limited to: any entry form, survey, and/or point of sale, television, print or online advertising; the terms and conditions of these Official Rules shall prevail, govern and control.

All federal, state and local taxes are the sole responsibility of the prize winners. By participating in this Contest, Entrants and prize winners agree to be bound by these Official Rules and the decisions of the Sponsor, which are final in all respects and not subject to appeal. Sponsor reserves the right to disqualify permanently from this Contest any Entrant it believes has violated these Official Rules and verify eligibility of Entrants. Neither Sponsor nor anyone acting on its behalf will enter into any communications with any Entrant regarding this Contest, except as expressly set forth in these Official Rules. By participating in this Contest, Entrants, and prize winners release the Sponsor, from any and all liability, damages or causes of action (however named or described) with respect to or arising out of participation in the Contest, and/or the receipt or use/misuse of any prize awarded, including, without limitation, liability for personal injury, death or property damage.

Failure to comply with these Official Rules may result in disqualification from the Contest. All Contest materials are subject to verification and are void if (a) not obtained in accordance with these Official Rules and through legitimate channels, (b) any part is counterfeited, altered, defective, damaged, illegible, reproduced, tampered with, mutilated or irregular in any way, (c) are obtained where prohibited, or (d) they contain printing, typographical, mechanical, or other errors. Entrants assume all risk of loss, damage, destruction, delay or misdirection of Contest materials submitted to Sponsor. In the event any portion of this Contest is compromised by activities beyond the control of the Sponsor which, in the sole opinion of the Sponsor, corrupt or impair the administration, security, fairness or proper play of the Contest or this Contest, Sponsor reserves the right at its sole discretion to modify, suspend or terminate the Contest.

Winning a prize constitutes permission for Sponsor to use prize winners’ names, addresses (city & state), voices and/or likenesses for purposes of advertising, promotion and publicity, for this Contest only, without further compensation, unless prohibited by law. Sponsor may prohibit an Entrant from participating in the Contest or winning a prize if, in its sole discretion, it determines that said Entrant is attempting to undermine the legitimate operation of the Contest by cheating, deception, or other unfair playing practices (including the use of automated quick entry programs) or intending to annoy, abuse, threaten or harass any other Entrants, Sponsor, or Contest Entities. If for any reason this Contest is not able to be conducted as planned, including, but not limited to, by reason of infection by computer virus, bugs, tampering, unauthorized intervention, fraud or any other causes beyond the reasonable control of Sponsor which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Contest, then Sponsor reserves the right at its sole discretion to cancel, terminate, modify or suspend the Contest and randomly select from those entries received up to the cancellation/suspension date to award prizes. CAUTION: ANY ATTEMPT BY A PERSON TO DELIBERATELY DAMAGE OR UNDERMINE THE LEGITIMATE OPERATION OF THE CONTEST MAY BE IN VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, SPONSOR RESERVES THE RIGHT TO SEEK REMEDIES AND DAMAGES (INCLUDING ATTORNEY’S FEES) FROM ANY SUCH PERSON TO THE FULLEST EXTENT OF THE LAW, INCLUDING CRIMINAL PROSECUTION. SPONSOR’S FAILURE TO ENFORCE ANY TERM OF THESE OFFICIAL RULES SHALL NOT CONSTITUTE A WAIVER OF THESE PROVISIONS.

8. No Liability

By participating, Entrants and prize winners agree to release, discharge, indemnify and hold harmless the Sponsor and its respective officers, directors, employees, franchisees, representatives and agents (collectively, the “Released Parties”) from and against any claims made by any Entrant, prize winner, or any other third parties, related in any way to the operation of this Contest as well as any other claims, damages or liability due to any injuries, damages or losses to any person (including death) or property of any kind resulting in whole or in part, directly or indirectly, from receipt, acceptance, possession, misuse or use of a prize or participation in any promotion related activity or participation in this Contest.

9. Use of Data

Sponsor will be collecting personal data about Entrants online, in accordance with its privacy policy. Please review the Sponsor’s privacy policy at By participating in the Contest, Entrants hereby agree to Sponsor’s collection and usage of their personal information and acknowledge that they have read and accepted Sponsor’s privacy policy.

10. Winners List

To obtain a list of Prize Winners send a self-addressed, stamped envelope to: Road Warrior Creative’s Free Nonprofit Website Giveaway, 1627 Williams Drive #101A, Georgetown, TX 78628.